Trying to find a wedding venue in London or in the surrounding counties such as Surrey and Kent, can sometimes prove a challenge. Because some venues you’ll find will have the capacity but no kitchen, others will have the capacity and a kitchen but will be missing a PA system, others will have all you need but won’t be available, etc.
It’s not uncommon, then, to have to research and visit a lot of venues before your find the one that’s perfect. But rest assured, you will find it - just make sure you give yourself plenty of time!
And when that ideal venue does appear, there are going to be a whole host of questions you’ll want to ask the manager.
So, below are 5 of the most important questions to ask your wedding venue, which when answered, will leave you feeling safe in the knowledge you’re hiring a great spot and that won’t be hit with any unpleasant surprises.
Of course, the most obvious questions to ask are about availability, cost, and capacity - so we’ll miss those out from the list as they’re no-brainers.
1 - What are your on-premise time restrictions?
Great weddings are all about great preparation, so you need to understand when you can get access to the venue so you and your suppliers can start to set up
If you’ve hired tables and chairs, a independent caterer, or you have wedding flowers coming, all of these suppliers will typically want access as early as possible
As important as knowing when you can get in, is knowing when you have to get out and if that includes a requirement for you to clean up first
Once you know the answers to the questions, you’ll be able to plan your entire day from start to finish
2 - Will I need any special type of insurance?
Most likely the answer to this question is going to be “no”
However, if you are planning on having something additional occur at the venue that’s perhaps isn’t standard, e.g. you’re going to hire fire eaters, or some kind of entertainment that includes any kind of potential danger, then it’s recommended to make this known to the venue and ask if you need any special insurances
3 - What happens in the event of any kind of damage occurring?
This is really about any unfortunate instances occurring such as a door or window getting broken, or a toilet bowl or sink – something like that
When there are a lot of people gathered together in an enclosed space for a good few hours, it’s not unreasonable to assume that something may get broken
So it pays to get clear on whether there is a wear-and-tear element included in your hire agreement, or if all damages are your responsibility to cover
4 - Am I allowed candles, sparklers, or indoor fireworks?
Whilst all of these items are normal to see inside a building, because they are a potential fire risk, it’s advised to ask the venue if they’re allowed as part of your décor and celebrational activities
5 - What parking options are available?
Many venues will have their own parking spaces situated within their grounds, but some may only have limited spaces, and some may have none at all
Enquire about where and for how long you’re able to park in the vicinity in the event parking spaces are limited or do not exist
If parking is seeming like it’s going to prove a problem, an alternative would be to organise minibus pickups from a venue where there is a lot of parking available, e.g. a nearby train station car park, and run a shuttle service between the 2 venues
Now you’ve finished this article, please feel free to read our helpful wedding checklist guide.
And for any questions you have about our flowers, please contact us on 07904 018088 to discuss any questions you have